Instructions to the Authors


 

 1. Guide for Authors  Top

Welcome to submit your manuscript to Asian Journal of Andrology (AJA). The instructions below are structured so you can quickly and easily answer the following questions:
1. Is my manuscript suitable for AJA? (see ‘Aims and Scope’) 1. Is my manuscript suitable for AJA? (see ‘Aims and Scope’)
2. How do I format my manuscript for AJA? (see ‘Manuscript File Formats’)
3. How do I submit my manuscript to AJA? (see ‘Submission of Papers’)
4. What should I do before my manuscript be accepted formally? (see ‘Prior to Acceptance’)
5. What could I expect after my manuscript be accepted? (see ‘Publication After Acceptance’)
6. What about the Article publication charge? (see ‘Charge’)

 2. Aims and Scope  Top

The Asian Journal of Andrology (AJA) published continuously since 1999, is an international peer-reviewed journal devoted to andrology and related sciences and is published bimonthly. It is the official journal of the Asian Society of Andrology, and is sponsored by the Shanghai Institute of Materia Medica at the Chinese Academy of Sciences and Shanghai Jiao Tong University. AJA is available both in print and online. AJA publishes as an open access journal and papers can be read in full text without charge. AJA's 2016 impact factor is 2.996 which ranks 1/5 (Andrology) and 22/76(Urology and Nephelology). The journal publishes original articles, review articles, opinions, commentaries, Research Highlights, and Letters to the Editor. AJA also publishes announcements of meetings, postgraduate courses, symposia and other similar events of interest to andrologists. Fields of particular interest to the journal include, but are not limited to:

  • Sperm biology: cellular and molecular mechanisms
  • Male reproductive system: structure and function
  • Hormonal regulation of male reproduction
  • Male infertility: etiology, pathogenesis, diagnosis, treatment and prevention
  • Semen analysis & sperm functional assays
  • Sperm selection & quality and ART outcomes
  • Male sexual dysfunction
  • Male puberty development
  • Male ageing
  • Prostate diseases
  • Operational andrology
  • HIV & male reproductive tract infection
  • Male contraception
  • Environmental, lifestyle, genetic factors and male health
  • Male reproduction toxicology
  • Male sexual and reproductive health

 

 Prior to Submission Top

 

3.1 Editorial policy
A manuscript will be considered for publication on the understanding that all named authors have agreed to its submission and that if accepted it will not be later published in the same or similar form in any language without the consent of AJA. The editors also encourage submission of Reviews and Letters to the Editor.
The editors reserve the right to reject manuscripts without review. Such rejections must be approved by the editor-in-chief, and are intended to alleviate unnecessary workload for the editorial board, as well as provide authors the opportunity to seek other publishing options as soon as possible. Articles that are selected for peer review will be reviewed by two or more referees.
To avoid unnecessary delays in the review process, please consider the following policies carefully before you submit your manuscript. Manuscripts that are not concise or do not conform to the conventions and standards of AJA will be returned to the authors for revision.

3.1.1 Duplicate publication
Material submitted to AJA must be original and not published or submitted for publication elsewhere in any language. This policy applies to material submitted elsewhere while the AJA contribution is under consideration.
Authors submitting a manuscript to AJA should notify the Editor(s) if part of their contribution has appeared or will appear elsewhere, or if any related material is under consideration or in press elsewhere.
If an AJA submission re-uses a figure that is published elsewhere or that is copyrighted, the author must provide documentation that the previous publisher or copyright holder has given permission for the figure to be re-published. The AJA Editors consider all material in good faith, and assume that the journal has full permission to publish every part of the submitted material, including illustrations.

3.1.2 Conflicts of interest
In the interests of transparency and to help reviewers assess any potential bias, AJA requires authors of original research papers to declare any competing commercial interests in relation to the submitted work. Referees are also asked to indicate any potential conflict they might have reviewing a particular paper.

3.1.3 Electronic manipulation of images
Digital image enhancement is acceptable practice, although it can result in the presentation of unrepresentative data as well as in the loss of meaningful signals. During manipulation of images a positive relationship between the original data and the resulting electronic image must be maintained. If a figure has been subjected to significant electronic manipulation, the specific nature of the enhancements must be noted in the figure legend or in the 'Materials and methods' section. The editors reserve the right to request original versions of figures from the authors of a paper under consideration.

3.1.4 Supplementary information for the editors and the reviewers Any manuscripts under review or accepted for publication elsewhere should accompany the submission if they are relevant to its scientific assessment. Authors should also provide upon submission any kind of supplementary material that will aid the review process.

 

3.2 Preparation of manuscripts
All papers should be written in concise English but should contain sufficient detail to illustrate how the results were obtained.
Manuscripts are considered with the understanding that they have not been published previously in print or electronic format and are not under consideration by another publication or electronic medium. Copies of possibly duplicative materials that have been previously published or are being considered elsewhere must be provided at the time of manuscript submission.
Manuscripts should contain a statement to the effect that all human studies have been reviewed by the appropriate ethics committee or it should be stated clearly in the text that all persons gave their informed consent prior to their inclusion in the study. Details that might disclose the identity of the subjects under study should be omitted. Authors should also draw attention to the Code of Ethics of the World Medical Association (Declaration of Helsinki, 1964 and Declaration of Tokyo, 1975, as revised in 1983).
When reporting the results from experiments on animals indicate whether the experiments were conducted according to the National Research Council’s guidelines. Indicate the grade of the animals and give the certificate number of the animal breeder. Rats and mice of at least Grade II can be reported. The sex, age, and measured body weights of tested animals or humans should be expressed as mean, standard deviation, and total range.

3.3 Cover Letter
The uploaded covering letter must state that the material has not been submitted for publication elsewhere while under consideration for AJA. Identify the name, full postal address, and fax number of the corresponding author. The authors are free to offer suggestions of suitable expert reviewers.

 

3.4 Types of Articles

3.4.1 Original Article
Studies that are of high scientific quality and that are of interest to the diverse readership of the journal. Manuscripts should include abstract and appropriate experimental details to support the conclusions. Original Articles should be no more than 5000 words and should not normally include more than six display items (tables and/or figures).  The upper limit number for references is 50. Manuscripts should include the following sections, each starting a new page: title, abstract and keywords, text (introduction, materials and methods, results and discussion), references, tables and figure captions.

3.4.2 Review
Review articles are in principle solicited by the editorial board, however, we also welcome timely, unsolicited Review Articles. Authors with proposals for Reviews should present information concerning the proposed content and authors of their Review to the editors prior to submission. Reviews have a word limit of 5000 words including abstract but excluding references, tables and figures.  The upper limit number for references is 150. Review Articles survey recent developments in a topical area of andrological research. Systematic reviews (and meta-analyses, whenever appropriate) are most interesting. These are reviews that systematically find, select, critique, and synthesize evidence relevant to well defined questions about diagnosis, therapy, and prognosis. Manuscripts reporting systematic review and meta-analysis should comply with the PRISMA statement.

3.4.3 Opinion
These may be submitted or invited by the editorial board. The editorial office should be communicated prior to submission to obtain approval for unsolicited work. Opinion pieces are stand alone and discuss an important and contemporary element of andrological care. They should highlight current problems with andrological care and identify potential solutions.
Word count limit is 1000 (excluding references and legends), 2 figures or tables and 10 references. They do not contain primary research data, although they may present ‘sociological’ data (funding trends, demographics, bibliographic data, scientific and social development, etc.). The form of the Opinion piece has no abstract. The main report is unstructured and should lead the reader from the concept through completion and a conclusion of the work. In all other respects, the directions for full papers should be followed.

3.4.4 Experience and History
This new section is devoted to all aspects of the experience and history of medicine, health care and related sciences throughout the field of andrology, with the goal of broadening and deepening the understanding of andrology. Important people in today’s field, who have been there and experienced, witnessed or even contributed to the evolution of the remarkable creativity and revolutions that have benefitted this field, will be invited to recall their experiences and the related history at their time. Besides invitations, we also welcome submissions and proposals. The text is limited to 3000 words.

3.4.5 Commentary
These are commentaries on current topics or on papers published elsewhere in the issue. All Commentaries are solicited by the editors and should not be submitted without prior approval. The editorial should include a link to the related manuscript with a phrase such as "Within this issue of Asian Journal of Andrology, Williams et al..." The Commentary should briefly review the findings, highlight good and bad points of the work and set the place of this work within the scientific community. The most interesting Commentaries are opinionated but balanced. Word count limit is 1000 and 10 references are allowed. We kindly ask that the number of authors be limited to no more than 3.The authors are given the right of a brief (less than 500 words) reply to most Commentaries.

3.4.6 Research Highlight
Research Highlights are published by AJA in order to provide our readership with a ‘digest’ of the best and most interesting primary research papers that are being published in the field of andrology on all topics that relate to men’s health. These pieces are by invitation only and present short updates on any new progress in andrology. They should be no more than 1000 words and a maximum of 10 references.

3.4.7 Clinician’s Workshop
This section will represent innovative clinical experiences and discussions of the application of new technology or techniques, in all disciplines of andrology, to a specific question relevant to the diagnosis or treatment of related clinical conditions, which do not fulfil the criteria for full research papers (e.g. short experimental reports limited by sample size or duration, novel hypotheses or commentaries). This feature covers the categories of 1) cutting-edge technology, 2) novel/modified and improved techniques or procedures and 3) outcome data derived from the use of 1 or 2.
Experimental details are not required, but a general outline of experimental methods, results and comments should be included. The text is limited to 1500 words, a maximum of three Tables and Figures (total), and up to 20 references. There should be no more than five authors. The article must begin with a brief summary of no more than 100 words.
Manuscripts should include the following sections:

  • Title page
  • Summary
  • Technology/technique outline
  • Comments
  • References
  • Figures (if applicable)
  • Tables (if applicable)

 

3.4.6 Letter to the Editor
Letters to the Editor are considered for publication (subject to editing and abridgment) provided they do not contain material that has been submitted or published elsewhere. They do not contain an abstract, and keywords, and there is no obligation to divide the text into sections. In all other respects, the directions for full papers should be followed. The text, not including references, tables, figures or legends must not exceed 1000 words. No more than 10 references and either one table or one figure are allowed.
Please note that AJA considers three types of Letter to the Editor.
Letters to the Editor about case study
Since 2009, AJA had no “Case Report” any more. Authors who wish to report their case study in clinic please submit it as a Letter to the Editor
Letters to the Editor about original research
Original research that reports interesting findings but does not fulfill the criteria for full research papers (eg short experimental reports limited by sample size or duration, novel hypotheses or commentaries) may be submitted as a Letter to the Editor. Experimental details are not required, but a general outline of experimental methods and results should be included.
Letters to the Editor about commentary and opinion
Unsolicited commentaries on papers published either in AJA or in other journals, unsolicited perspective and opinion on andrology care of unusual urgency, significance and interest, whose subjects may be useful and informative to the scientific community, can be submitted as a Letter to the Editor.

 

3.5 Manuscript File Formats
For submission and review, acceptable manuscript file formats include Word, WordPerfect, EPS, Text, Postscript, or RTF format. Use 12-point font size, double-space text, and leave right margins unjustified with margins of at least 2.5 cm. Each page should be numbered in the upper right corner, beginning on page 2. Add continuous line numbering.

 

3.6 Article sections
Please make spelling consistent with current editions of either Webster's Dictionary or Oxford English Dictionary.
In general, manuscripts should be divided in to the following sections:

3.6.1 Title page
The title page should give a concise but informative title, the first and last names and other initials of all authors, as well as their affiliations (but not degrees). The orders in which the contributors are listed should be agreed amongst the investigators, and should indicate that the first listed made the greatest contribution to the paper. Full contact details should be provided for the corresponding author. There should be fewer than 10 co-authors. Please provide a running title of no more than 50 characters including spaces.

3.6.2 Abstract and keywords
The abstract should be no more than 250 words, and not “divided” into introduction, methods, results and discussion, etc. It should be one paragraph only. The abstract should be comprehensible to readers before they have read the paper, and abbreviations and reference citations within the abstract should be avoided. It should outline the purpose of the study, the basic procedures and the most important conclusions.
Three to ten keywords, which may or may not appear in the title, should be given in alphabetical order below the abstract, each separated by a comma (,).Whenever possible, the terms should be from the Medical Subject Headings list of Index Medicus .

3.6.3 Take Home Message
Take Home Message is a new necessity for AJA article. This text will appear only in online contents page, and it should stimulate the reader to read through the full text of the article. Two or three sentences (no more than 40 words) summarizing the main message expressed in the article must be uploaded as a separate file.

3.6.4 Introduction
This should give a short, clear account of the background and reasons for undertaking the study. It should not be a review of the literature.

3.6.5 Materials and methods
This section should contain sufficient detail so that all experimental procedures can be repeated by others in conjunction with cited references. This section may be divided into subheadings to assist the reader. Names of products and manufacturers should be included only if alternative sources are deemed unsatisfactory, giving both the company name and city. Generic names of drugs should be used. If necessary, the brand, trade or commercial name of a drug can be included in parentheses on first mention. Scientific species nomenclature should be used at all times, providing the genus, species (in italics) and authority for all microorganisms, plants and animals.
Novel experimental procedures should be described in detail, but published procedures should be referred to by literature citation of the original article and published modifications. Use of standard abbreviations and SI units of measurement (according to the Systeme International d’Unites) is encouraged. Measurements that are not currently converted to SI units in biomedical applications are blood and oxygen pressures, enzyme activity, H+ concentration, temperature, and volume. Abbreviations, if used, should be defined on their first appearance in the text.
Identify the drug administration schedule; for example, dose (base or salt) and route of administration. The routes of administration may be abbreviated: intraarterial (ia), intracerebroven-tricular (icv), intragastric gavage (ig), intramuscular (im), intraperitoneal (ip), intravenous (iv), per os (po), subcutaneous (sc).
Statistical methods should be described when they are used to verify the results. Choose suitable techniques for the statistical treatments; for example, t-test (group or paired comparisons), chi-squared test, Ridit, probit, logit, regression (linear, curvilinear, or stepwise), correlation, analysis of variance (ANOVA), analysis of covariance, etc.
Only homogeneous data can be averaged. Standard deviations are preferred to standard errors. Give the number of observations and subjects (n). Losses in observations, such as drop-outs from the study should be reported.
Values such as ED50, LD50, IC50 should have their 95% confidence limits calculated and compared by weighted probit analysis (Bliss and Finney).
The word ‘significantly’ should be replaced by its synonyms (if it indicates extent) or the P value (if it indicates statistical significance).
Dosage is expressed as per kg (even in mice). Concentration in solution is expressed as per L, not per mL. Values for rpm should be converted into gravity (×g). Absorbance (A) values are preferred to optical density (OD) values.
Symbols are not pluralized (eg, 9 kg, not kgs) and are not followed by a period (eg, min, not min.).
Use 12.4 mm (not 0.0124 m), 5 µmol (not 5×10-6 mol), 3-8 g, 3%-8%, 3 m×8 m×2 m, 8±3 g, (8±3) nmol•L-1•g-1 (protein).
Do not include more digits than are justified by the accuracy of the determinations. For example: a dog weighs 9 kg (not 9000 g, which implies an accuracy of 1 g). In a sample, the effective digits are determined by the variation within the sample, that is, one-third of the standard deviation. For example: 8.6±2.9 kg (not 8619±2930 g, or 9±3 kg).
For isotopically labelled compounds, use a square bracket directly attached to the front of the name (word) or formula. Examples: [14C]urea, [a-32P]ATP (not AT32P), sodium [14C]formate, [1-14C,2-13C]acetaldehyde, [carboxy-14C]leucine, and [1-3H]ethanol. However, both [131I]iodoalbumin and 131I-albumin are correct.
The SI unit for radioactivity is becquerel (Bq): 1 Ci=37×109 disintegrations per second=37 GBq. The disintegrations per minute (dpm), not counts per minute (cpm), should be converted to Bq for presentation.

3.6.6 Results
The description of results should not simply reiterate data that appear in tables and figures and, likewise, the same data should not be displayed in both tables and figures. The results section should be concise and follow a logical sequence. If the paper describes a complex series of experiments, it is permissible to explain the protocol/experimental design before presenting the results. Do not discuss the results or draw any conclusions in this section. This section may be divided into subheadings to assist the reader. Large datasets or other cumbersome data pertinent to the manuscript may be submitted as supplementary information.

3.6.7 Discussion
Do not recapitulate the results, but discuss their significance against the background of existing knowledge, and identify clearly those aspects that are novel. The final paragraph should highlight the main conclusion(s), and provide some indication of the direction future research should take. This section may be divided into subheadings to assist the reader.

 

3.6.8 Author Contributions
Authors are required to include a statement to specify the contributions of each co-author. The statement can be up to several sentences long, describing the tasks of individual authors referred to by their initials. We suggest the following kind of format (please use initials to refer to each author’s contribution): JDE carried out the genetic studies, participated in the proteomic analysis and drafted the manuscript. JSR carried out the immunoassays and performed the statistical analysis. JMP conceived of the study, and participated in its design and coordination and helped to draft the manuscript. All authors read and approved the final manuscript.

3.6.9 Competing Interests
Define if there is any competing interest. If there is no competing interest, we suggest following format, for example: All authors declare no competing financial interests.

3.6.10 Acknowledgments
These should be brief, and should include sources of financial support, material (e.g. novel compounds, strains, etc.) not available commercially, personal assistance, advice from colleagues and gifts. Acknowledgments should be made only to those who have made a significant contribution to the study. Authors should obtain written permission to include the names of individuals in the Acknowledgment section.

3.6.11 References
Authors are responsible for the accuracy of the references. Published articles as well as those in press (please state the name of the journal and enclose a copy of the manuscript) may be included. In the text of the manuscript, references to the literature should be numbered consecutively and indicated by a superscript. Each reference should be numbered individually and listed at the end of the manuscript; examples are given below. All authors should be quoted for papers with up to five authors; for papers more than five authors, the first five authors only should be quoted, followed by et al. Note: An EndNote style file is available to download here.

Example of journal citations:

1) Dai B, Ye DW, Kong YY, Shen YJ, Wang BH. Individualized prostate biopsy strategy for Chinese patients with different prostate-specific antigen levels. Asian J Androl 2008; 10: 325-31.
2) Mao X, Shaw G, James SY, Purkis P, Kudahetti SC et al. Detection of TMPRSS2:ERG fusion gene in circulating prostate cancer cells. Asian J Androl 2008; 10: 467-73.

 

Example of a book citation:

3) Armitage P. Statistical Methods in Medical Research. Oxford: Blackwell Scientific Publishers; 1971. p239.

 

Example of an article in a book:

4) Morley JE, Kaiser FE, Jonson LE. Male sexual function. In: Cassel CK, Riesenberg DE, Sorensen LB, Walsh JR, editors. Geriatric Medicine. New York: Springer-Verlag; 1990. p25670.

The names of journals cited should be abbreviated according to the ‘International List of Periodical Title Word Abbreviations (Chemical Abstracts Service, Columbus, Ohio, USA, 1970)’.
Citations of ‘unpublished data’ and ‘S. A. Waksman, personal communication’ should be written in the text parenthetically. Abstracts may be cited only if they are the sole sources, and must be identified in the reference list as ‘(Abstract)’. Manuscripts that have been accepted for publication but are not yet published must be identified in the reference list as ‘in press’. Written proof for ‘personal communication’ and preprint for ‘in press’ may be requested for review.

 

 

3.6.12 Tables
These should be labeled sequentially as Table 1, Table 2, etc. Each table should be numbered and titled, and cited in the text. Reference to table footnotes should be made by means of Arabic numerals. Tables should not duplicate the content of the text. They should consist of at least two columns; columns should always have headings. Tables should have a brief footnote that identifies all abbreviations used. Authors should ensure that the data in the tables are consistent with those cited in the relevant places in the text, totals add up correctly, and percentages have been calculated correctly.

3.6.13 Figures
Figures must supplement, not duplicate, the tables and text. Illustrations must clearly convey their message and be of high quality and sufficient size and clarity (especially lettering, arrows, and data points) to be interpretable when reduced for publication
These should be labeled sequentially as Figure 1, Figure 2, etc. Each figure should be numbered and titled and cited in the text. Figure legends should be given. Figures should be referred to specifically in the text of the paper but should not be embedded within the text.
If a table or figure has been published before, the authors must obtain written permission to reproduce the material in both print and electronic formats from the copyright owner and submit it with the manuscript. This follows for quotes, illustrations and other materials taken from previously published works not in the public domain. The original source should be cited in the figure caption or table footnote.
Scale bars should be provided on photographs. Colour figures can be reproduced if necessary, but the authors will be expected to contribute towards the cost of publication. A quote will be supplied upon acceptance of your paper.

3.6.14 Supplementary information
Supplementary information is peer-reviewed material directly relevant to the conclusion of an article that cannot be included in the printed version owing to space or format constraints. It is posted on the journal's website and linked to the article when the article is published and may consist of data files, graphics, movies or extensive tables. The printed article must be complete and self-explanatory without the supplementary information. Supplementary information enhances a reader’s understanding of the paper but is not essential to that understanding. Supplementary information must be supplied to the editorial office in its final form for peer review. On acceptance the final version of the peer reviewed supplementary information should be submitted with the accepted paper. To ensure that the contents of the supplementary information files can be viewed by the editor(s), referees and readers, please also submit a ‘read-me’ file containing brief instructions on how to use the file. The supplementary information may not be altered, nor new supplementary information added, after the paper has been accepted for publication.

Supplying supplementary information files
Authors should ensure that supplementary information is supplied in its FINAL format because it is not subedited and will appear online exactly as originally submitted. It cannot be altered, nor new supplementary information added, after the paper has been accepted for publication.
Please supply the supplementary information via our online submission and review system with Scholar One Manuscript Central (http://mc.manuscriptcentral.com/aja), in an acceptable file format (see below). Authors should:

  • Include a text summary (no more than 50 words) to describe the contents of each file.
  • Identify the types of files (file formats) submitted.
  • Include the text ‘Supplementary information is available at (the journal’s name)’s website’ at the end of the article and before the references.

Accepted file formats

  • Quick Time files (.mov)
  • Graphical image files (.gif)
  • HTML files (.html)
  • MPEG movie files (.mpg)
  • JPEG image files (.jpg)
  • Sound files (.wav)
  • Plain ASCII text (.txt)
  • Acrobat files (.pdf)
  • MS Word documents (.doc)
  • Postscript files (.ps)
  • MS Excel spreadsheet documents (.xls)
  • PowerPoint (.ppt) We cannot accept TeX and LaTeX.

File sizes must be as small as possible, so that they can be downloaded quickly. Images should not exceed 640 x 480 pixels (9 x 6.8 inches at 72 pixels per inch) but we would recommend 480 x 360 pixels as the maximum frame size for movies. We would also recommend a frame rate of 15 frames per second. If applicable to the presentation of the supplementary information, use a 256-colour palette. Please consider the use of lower specification for all of these points if the supplementary information can still be represented clearly. Our recommended maximum data rate is 150 KB/s.
The number of files should be limited to eight, and the total file size should not exceed 8 MB. Individual files should not exceed 1 MB. Please seek advice from the editorial office before sending files larger than our maximum size to avoid delays in publication.
Further questions about the submission or preparation of supplementary information should be directed to the editorial office.

 

3.7 Non-Native Speakers of English Researchers who are not native speakers of English who submit manuscripts to international journals often receive negative comments from referees or editors about the English-language usage in their manuscripts, and these problems can contribute to a decision to reject a paper. To help reduce the possibility of such problems, authors whose native language is not English are expected to have their manuscripts proofread by a professional copyeditor. There are many English language editing services that are available, such as that offered by
MedSci (http://www.medsci.cn/)
Edanz Editing (http://www.edanzediting.com/)
Nature Publishing Group Language Editing (http://languageediting.nature.com)
Elsevier Language editing (http://webshop.elsevier.com/languageediting/)

 

Please note that editorial decisions are made solely based upon the quality of the scientific content of the manuscript. However, poor and unclear language can obscure the scientific content of articles. If editors and/or referees cannot follow the rationale for, or the experimental design of, a study this can lead to rejections of scientifically valid research. Using editing services can address these problems but does not guarantee acceptance. NB: If your manuscript has been professionally polished by language editing service, please provide us the proof issued by the editing service as well.

 

 4. Submission of papers Top

The first thing you need to do, if you have not done so already, is register for an account on our online submission and review system with Scholar One Manuscript Central (http://mc.manuscriptcentral.com/aja). After this, please consult the User Guide to enable you to submit your article through our secure server.
For optimum performance, we recommend that your browser should be either Netscape 4.7 or above, or Internet Explorer 5.0 and above.
Please be sure that your browser is set to accept cookies. Our tracking system requires cookies for proper operation. (If you have Windows XP the defaults will need changing. For more details on this, please refer to the 'Tips' function on this site.)

 5. Process for Manuscript Submission Top

 

5.1 Cover Letter
Submitted manuscripts should be accompanied by a covering letter giving details of: 1) the title of the manuscript and its main point; 2) a statement that the manuscript has not been published in part or whole (except in the form of abstract) or is under consideration for publication elsewhere in any language; 3) a statement that all authors have agreed to be so listed and have seen and approved the manuscript, its consent and its submission to AJA; 4) a full current postal address, telephone, and current e-mail address. We usually communicate with authors by e-mail. Authors must specify if they wish to exclude a method of communication.

5.2 Author's Preferred / Non-Preferred Reviewers
Authors may suggest 3-8 preferred reviewers. Please provide the name, postal address, and e-mail address, and fields of interest. Authors may also suggest that specific individuals not be involved as reviewers, but AJA reserves the right of final selection.

5.3 Manuscript Status
Upon receipt of the manuscript, the AJA Editorial Office will immediately assign a code number, which is strongly recommended for use in subsequent correspondence. A letter acknowledging receipt will be sent to the corresponding author by email. During the review process, authors can check the status of their submitted manuscript via the online manuscript submission and review system.

5.4 Internal Initial Review
All submitted manuscripts are reviewed initially by the AJA Associate Editors and board members. Manuscripts are evaluated according to the following criteria: material is original and timely, writing is clear, study methods are appropriate, data are valid, conclusions are reasonable and supported by the data, information is important, and the topic has general interest for andrologists. From these basic criteria, the editors decide whether a manuscript reaches a priority score to justify peer review. Manuscripts with insufficient priority for publication are rejected promptly. Manuscripts which have not be straight rejected are sent to expert consultants for peer review. Although rare, it is possible for an exceptional manuscript to be accepted upon submission.

5.5 International Peer Review
Manuscripts considered to be of interest by the editors will be peer reviewed by internationally recognized experts on the subject. Each manuscript is sent to 3 - 8 reviewers. When necessary, a biostatistician will also review manuscripts.
All manuscripts are subject to editorial modifications. AJA disclaims any liability for statements made by authors or advertisers.
Reviewers are matched to the paper according to their expertise. Our reviewer database is constantly being updated to ensure the reviewer profile matches that of the topic being discussed in the manuscript. We welcome suggestions for reviewers from the author though these recommendations may or may not be considered.

5.6 Final Editorial Decision
The final decision to accept, revise, or reject a manuscript is made by the Editor-in-Chief after carefully considering the opinion of the reviewers and the Board member(s) handling that particular manuscript. The decision is sent to the author along with any recommendations made by the reviewers and editors.

 

 6. Prior to Acceptance Top

6.1 Prepare the final files for publication
As the electronic submission will provide the basic material for typesetting, authors must ensure that papers are met the general editorial style requirement of the journal. So before manuscript can be formally accepted for publication, author will need to upload final electronic files of the text, figures and supplementary information (if any) through online manuscript submission system.
IMPORTANT: It’s obligatory for authors to submit the final, accepted version of their paper. Please strictly follow the specific format and guidelines and artwork guidelines therefore increasing the chances of formally acceptance.
To submit all final files, log into http://mc.manuscriptcentral.com/aja and enter Author Center. The original files are available when author upload final files. So please delete any redundant files before completing the submission.

7. Publication after Acceptance  Top

 

7.1 Editing
Accepted manuscripts are edited in accordance with the journal in-house style. Authors are expected to be responsible for all statements made in their work, including changes made during editing and production that are authorized by the corresponding author.


Once the manuscript has been typesetted, the corresponding author will receive PDF proofs and are responsible for proofreading and checking the entire article. Authors should correct only typesetting errors, no major alteration of the text will be accepted. Page proofs must be returned within 48 hours to avoid delays in publication along with the reprint order if required. Please find the simple guidance here.

7.3 License to Publish
The entire contents of the Asian Journal of Andrology are protected under China and international copyrights. Authors grant SIMM and SJTU an exclusive license to publish, in return for which they can re-use their papers in their future printed work. AJA provides details of the policy and a sample form here. Article published under the Creative Commons Attribution-NonCommercial-Share Alike 3.0 license. This allows readers to alter, transform, or build upon the article and then distribute the resulting work under the same or similar license to this one. The work must be attributed back to the original author and commercial use is not permitted. Ownership of copyright remains with the Authors, and provided that, when reproducing the Contribution or extracts from it, they acknowledge first and reference publication in the Journal.
The corresponding author must complete and sign the License to Publish form upon acceptance of the manuscript and return it to the editorial office. Failure to do so will result in delays to the publication of your paper. A copy of the License to Publish form can be found at http://mc.manuscriptcentral.com/societyimages/aja/AJA_Licence to Publish.pdf.

7.4 Faster OnlineFirst
OnlineFirst Author’s accepted Manuscripts are PDF versions of manuscripts that have been peer reviewed and accepted for publication, but not yet copyedited or typeset, allowing readers the most rapid access to accepted papers. They appear on the OnlineFirst page as submitted by the authors, subject to the authors' agreement, and do not reflect the changes that will be made before final publication. The Author’s accepted Manuscript remains on the OnlineFirst page until it is replaced by the final version when the paper is Advance Online Publication.

7.5 Advance Online Publication (AOP)
All articles that are published ahead of print through Advance Online Publication are the final version of the manuscript and will subsequently appear, unchanged, in print.

7.6 Offprints
Offprints of their published manuscript are available to authors of papers from AJA. If you want order offprints, please find the detailed information here. Later orders submitted after the journal is printed are subject to increased reprint prices.

 

8. Charge Top

All the following fees are quoted /given in CNY (China Yuan). Due to our local financial rules, we cannot accept China Yuan from authors outside Mainland China but only USD is acceptable. So we will tell authors from outside Mainland China to pay USD converted according to the exchange rate, but authors from China can pay CNY directly.

8.1 Article Process Charge (APC)
4900 CNY 3 or fewer published pages
9800 CNY 4-8 published pages
1000 CNY Per page 8 + published pages
If the first-order author in a certain article is the member of “AJA Club (in English; in Chinese)”, a 10% discount for the APC can be offered. [This discount is not applied to charges for color page, figure modification and other extra charges]

8.2 Colour Charge

 

8.2.1 Colour Art Online Only (free to authors)
Read the “Guidance for AJA figures preparation” here.

8.2.2 Colour Art in Print (author pays)
It is necessary that the author's institution or funding agency defray the cost of color printing. The cost for colour photographs is 2500 CNY per page.

 

8.3 Cover art Charge
The charge for cover art is 4000 CNY.

8.4 Supplementary information charges
2000 CNY

To find out who to contact for business correspondence and enquiries such as advertising, subscriptions, commercial reprints, permissions, papers in production or publishing a supplement, please contact us. Please press HOME to continue.

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